Eaton Corporation Executive Assistant to Operations VP and Finance VP, ES APAC in Shanghai Shi, China
Bright, energetic , enthusiastic, intelligent, articulate, trustworthy, positive “can do” self-starter to support the VP in coordination senior management activities including reports, business reviews, customer meetings, supplier meetings and business communication. Requires advanced computer skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of management and staff, as well as customers and suppliers.
A. Assist in the preparation of documents (PowerPoint, word, excel) and as required take meeting minutes and follow-up to ensure close of action items.
B. Manage the managers’ travel Budget including monthly approval process. Responsible for making travel arrangements including booking flights, reserving hotels, registering for meetings and seminars, and car rentals. Also responsible for negotiating annual contracts with travel partners and suppliers.
C. Setup, coordinate and schedule meetings and conferences including global dial in and web meetings. Manage the managers’ calendar and schedule meetings at times that work best. Also responsible for reminders of upcoming meeting dates with time and location.
D. Ability to deal effectively with a matrix multinational company and culturally diverse population.
E. Highly motivated, results driven, with the ability to demonstrate problem solving and decision making skills.
F. Ability to embrace and promote change in a fast-paced environment.
A. Bachelor’s degree preferred
B. Strong English capability (read, write, speak)
C. Fluent in Mandarin Chinese
D. Proficient with Microsoft Excel, Word, Outlook, and Power Point
E. Must possess the highest degree of ethical standards and be able to deal with highly sensitive and confidential data
F. Excellent, succinct written communication skills
G. Strong professional presence with exceptional succinct communication skills.
H. Able to manage conflict
I. Excellent planning, organization and time-management skills
J. Highly motivated, self-starter able to work in a changing and diverse environment with very little work direction
We make what matters work. Everywhere you look—from the technology and machinery that surrounds us, to the critical services and infrastructure that we depend on every day—you’ll find one thing in common. It all relies on power. That’s why Eaton is dedicated to improving people’s lives and the environment with power management technologies that are more reliable, efficient, safe and sustainable. Because this is what matters.
We are confident we can deliver on this promise because of the attributes that our employees embody. We’re ethical, passionate, accountable, efficient, transparent and we’re committed to learning. These values enable us to tackle some of the toughest challenges on the planet, never losing sight of what matters.
Job: Multi-Function Executive
Region: Asia Pacific
Organization: ES APAC Sector
Job Level: Individual Contributor
Is remote work (i.e. working from home or another Eaton facility) allowed for this position?: No
Does this position offer relocation?: No
Travel: Yes, 10 % of the Time
Eaton is an Equal Opportunity and Affirmative Action Employer. Eaton is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.